Personal Data and General Confidentiality Agreement

HomepagePersonal Data and General Confidentiality Agreement

YIKKI.HOST demonstrates its commitment to customers' privacy by providing this statement. We will
do everything in our power to ensure your right to privacy. We are committed to developing
long lasting relationships that are built on trust. YIKKI.HOST will never violate that trust.
YIKKI.HOST (referred to as ‘we’,’us’,’our’, ‘YIKKI.HOST’ or the ‘Company’) is committed to protecting your
privacy and handling your data in an open and transparent manner. The personal data we
collect and process depends on the product or service requested and agreed in each case.
In this privacy statement, your data is sometimes called “personal data” or “personal
information”. We may also sometimes collectively refer to handling, collecting, protecting and
storing your personal data or any such action as “processing” such personal data.
For the purposes of this statement, personal data shall mean any information relating to you
which identifies or may identify you and which includes, for example, your name, address,
identification number.
Process, Processed, Processing shall mean any operation or set of operations performed on
Personal Data or on sets of Personal Data, whether or not by automated means. Operations
performed may include collection, recording, organization, structuring, storage, adaptation or
alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise
making available, alignment or combination, restriction, erasure or destruction.
Consent shall mean any freely given, specific, informed and unambiguous indication of the Data
Subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies
agreement to the Processing of Personal Data relating to him or her.
Data Controller - the entity that determines the purposes, conditions and means of the
processing of personal data
Data Processor - the entity that processes data on behalf of the Data Controller
Data Subject - a natural person whose personal data is processed by a controller or processor
Children’s data
We understand the importance of protecting children's privacy. We may collect personal data
in relation to children only provided that we have first obtained their parents’ or legal
guardian’s consent or unless otherwise permitted under law. For the purposes of this privacy
statement, “children” are individuals who are under the age of sixteen (16).
Whether you have an obligation to provide us with your personal data
During a client’s registration and later on YIKKI.HOST’s platform, you provide information such us
name, company name, email address, telephone, credit-card number and other relevant data.
This information is used by YIKKI.HOST to identify you and provide you with support services,
mailings, sales and marketing actions, billing and to meet contractual obligations we have with
you. Kindy note that if you do not provide us with the required data, then we will not be
allowed to commence or continue our business relationship either to you as an individual or as
the authorized representative/agent or beneficial owner of a legal entity.
Why we process your personal data and on what legal basis
A. For the performance of a contract
We process personal data in order to provide services based on contracts with our customer
but also to be able to complete our acceptance procedure so as to enter into a contract with
prospective customers.
B. For compliance with a legal obligation
There are various supervisory authorities whose laws and regulations we may be subject, such
obligations and requirements impose on us necessary personal data processing activities for
identity verification, compliance with court orders, or other reporting obligations and controls.
C. For the purposes of safeguarding legitimate interests
We process personal data so as to safeguard the legitimate interests pursued by us or by a third
party. A legitimate interest is when we have a business or commercial reason to use your
information. But even then, it must not unfairly go against what is right and best for you.
Examples of such processing activities include:
o Initiating legal claims and preparing our defence in litigation procedures,
o Measures to manage business and for further developing products and services. Provided
that you have given us your specific consent for processing then the lawfulness of such
processing is based on that consent. You have the right to revoke consent at any time.
However, any processing of personal data prior to the receipt of your revocation will not be
Transfer of your personal data to a third country or to an international organization
Your personal data may be transferred to third countries [i.e. countries outside of the European
Economic Area] in such cases as e.g. to execute your payment orders or you have given us your
consent to do so. Processors in third countries are obligated to comply with the European data
protection standards and to provide appropriate safeguards in relation to the transfer of your
data in accordance with GDPR Article 46.
How long we keep your personal information for
YIKKI.HOST will retain personal data it processes on behalf of you for as long as needed to provide its
services. YIKKI.HOST will retain this personal information as necessary to comply with its legal
obligations, resolve disputes and enforce its agreements.
Your data protection rights
You have the following rights in terms of your personal data we hold about you.
(a) The right to access
You have the right to confirmation as to whether or not YIKKI.HOST process your personal data and,
where YIKKI.HOST does, access to the personal data, together with certain additional information.
That additional information includes details of the purposes of the processing, the categories of
personal data concerned and the recipients of the personal data. Providing the rights and
freedoms of others are not affected, YIKKI.HOST will supply to you a copy of your personal data.
(b) The right to rectification
You have the right to have any inaccurate personal data about you rectified and, taking into
account the purposes of the processing, to have any incomplete personal data about you
(c) The right to erasure
In some circumstances you have the right to the erasure of your personal data without undue
delay. Those circumstances include: the personal data are no longer necessary in relation to the
purposes for which they were collected or otherwise processed; you withdraw consent to
consent-based processing; you object to the processing under certain rules of applicable data
protection law; the processing is for direct marketing purposes; and the personal data have
been unlawfully processed. However, there are exclusions of the right to erasure. The general
exclusions include where processing is necessary: for exercising the right of freedom of
expression and information; for compliance with a legal obligation; or for the establishment,
exercise or defence of legal claims.
(d) The right to object to processing
Where we are relying on a legitimate interest and there is something about your particular
situation which makes you want to object to processing on this ground. If you lodge an
objection, we will no longer process your personal data unless we can demonstrate compelling
legitimate grounds for the processing which override your interests, rights and freedoms. You
also have the right to object where we are processing your personal data, for direct marketing
purposes. This also includes profiling in as much is related to direct marketing.
If you object to processing for direct marketing purposes, then we shall stop the processing of
your personal data for such purposes.
(e) The right to restrict processing
In some circumstances you have the right to restrict the processing of its personal data. Those
circumstances are: you contest the accuracy of the personal data; processing is unlawful but
you oppose erasure; YIKKI.HOST no longer needs the personal data for the purposes of YIKKI.HOST
processing, but you require personal data for the establishment, exercise or defence of legal
claims; and you have objected to processing, pending the verification of that objection. Where
processing has been restricted on this basis, YIKKI.HOST may continue to store your personal data.
However, YIKKI.HOST will only otherwise process it: with your consent; for the establishment,
exercise or defence of legal claims; for the protection of the rights of another natural or legal
person; or for reasons of important public interest.
(f) Therighttodataportability
You have the right to request to receive a copy of your personal data in a format that Is
structured and commonly used and transmit such data to other organisations. You also have
the right to have your personal data transmitted directly by YIKKI.HOST to other organisations you
will name.
(g) The right to complain to a supervisory authority
If you have exercised any or all of your data protection rights and still feel that its concerns
about how the Company uses your personal data have not been adequately addressed by the
Company, you have the right to complain.
(h) The right to withdraw consent.
You have right to withdraw the consent that you have given to the Company with regard to the
processing of your personal data at any time. Note that any withdrawal of consent shall not
affect the lawfulness of processing based on consent before it was withdrawn or revoked by
the Client.
You can also contact our Abuse Officer at abuse@yikki.host We endeavor to address all of your
requests promptly.
When you use our services, always upon your consent, we send one or more cookies - a small
file containing a string of characters - to your device that uniquely identifies your browser. We
use cookies to improve the quality of our service, including for storing user preferences,
tracking user trends, and providing you with a better experience. When you send messages,
publish content, post material, transmit information or email through our services, we may
retain the same in order to process your inquiries, respond to your requests and improve our
Our infrastructure consists of servers deployed at multiple datacenters that are owned and
operated by us or our partners. All information collected within our services resides on this
network of servers.
Personal Data Transmissions Are Encrypted.
When you order from YIKKI.HOST, all your personal information is protected. We use Secure Sockets
Layer (SSL), the industry standard, for encrypting all personal information. YIKKI.HOST will not sell
your personal information. YIKKI.HOST keeps all your information confidential.
Policy Changes.
YIKKI.HOST is dedicated to providing the best hosting and domain name registration services
possible to every one of our clients. We are also dedicated to staying on top of available
technology. While YIKKI.HOST strives to provide our clients with reasonable notification, YIKKI.HOST
reserves the right to change its policy at any time to meet the needs of our customers, changing
laws and new technology
Cookie Policy Statement.
YIKKI.HOST understands that many of you are concerned about cookies. We provide this Cookie
Policy Statement to let you know how we use this technology. YIKKI.HOST uses cookies to help us
improve our website and web hosting services, and, most importantly, provide our existing
customers with the opportunity for continued savings and increased convenience.
Cookies For Improving Our Web Site.
YIKKI.HOST uses cookies to inform us of a repeat visit. The cookie does not tell us who you are, your
name, email address, or passwords.
Cookies For Banner Rewards Program.
To offer our customers continued savings, YIKKI.HOST uses cookies to help monitor the traffic
generated from YIKKI.HOST banners and logo buttons displayed on third-party websites. For every
new YIKKI.HOST customer that was introduced to YIKKI.HOST through an affiliated third-party website,
our affiliate may receive a credit
Cookies For Customer Account Management.
Upon customer’s consent, YIKKI.HOST uses cookies to store user names for added convenience for
customers. As part of our service offerings, YIKKI.HOST offers password-protected, web-based
management tools. By storing the customers' Usernames in a cookie, the user will not have to
keep filling out form fields when they desire to manage their account. (The cookie does not
store Passwords.) YIKKI.HOST is dedicated to using the newest technologies in order to simplify our
customers' lives.
Information Collection and Use
We respect each visitor’s right to personal privacy. To that end, we collect and use information
throughout our web site only as disclosed in this Privacy Policy.
The following is what we normally collect about you to help us provide you with our services,
where we can:
• Personal attributes, name, address, gender, date of birth, email, telephone number, and
service details;
• Information on how you use our website, including details of your domain name and Internet
Protocol address, operating system, browser, time spent on a page or content, and the route
you took to navigate through the pages;
• Other data, from time to time, to help us provide you with improved products and services.
• If you choose not to provide us with certain information we may not be able to provide you
with a particular service.
Automated decision-making
YIKKI.HOST will only engage in profiling and automated decision-making where it is necessary to
enter into, or to perform, a contract with the Data Subject or where it is authorized by law.
Where YIKKI.HOST utilizes profiling and automated decision-making, this will be disclosed to the
relevant Data Subjects. In such cases the Data Subject will be given the opportunity to:
• Express their point of view.
• Obtain an explanation for the automated decision.
• Review the logic used by the automated system.
• Supplement the automated system with additional data.
• Have a human carry out a review of the automated decision. • Contest the automated
• Object to the automated decision-making being carried out.
Each YIKKI.HOST entity must also ensure that all profiling and automated decision-making relating to
a Data Subject is based on accurate data.
In addition, when you use YIKKI.HOST, you may make some of your personal information public. If
you post personal information online that is accessible to the public, you may receive
unsolicited messages from other parties in return and YIKKI.HOST will not be responsible for the use
or misuse of such information. The main uses of your personal information are to verify your
identity; to help provide our services; to administer those services; to enable us to review and
improve our service to provide access to certain areas of the website; to personalize your visit
to our site; to run competitions and games and to assist with advertising and other revenue
generation functions. Upon customer’s approval, we collect information that is also used to
notify visitors about events, changes and other information about this web site. The
information we collect is never shared with other organizations for commercial or other
This information may be used for marketing (where you have agreed to this) and for market
research purposes, including internal demographic studies, to provide, optimise and
personalise our services and to send you newsletters and information (where you have agreed
to this) about our products and services.
Company can only use your personal data to promote our products and services to you if we
have your explicit consent to do so or, in certain cases, if we consider that it is in our legitimate
interest to do so.
You have the right to object at any time to the processing of your personal data for marketing
Information Sharing and Disclosure
YIKKI.HOST will NOT disclose personally identifiable information about you to third parties except in
the following situations:
• We have your consent to share the information;
• We need to share your information to provide the product or service you have requested;
• We need to share the information with certain service partners in order to respond to your
comments or to resolve service issues. (Unless we tell you differently, these partners have no
independent right to use this information except to respond to your comments or to resolve
the service issues.);
• We respond to requests from any domestic or foreign government, security, defence,
revenue, regulatory or other authority, agency or officer;
• We respond to subpoenas, court orders or legal proceedings;
• When required by law that such action is necessary to protect and defend the rights of YIKKI.HOST
• When applicable law or regulation requires disclosure of information to protect the safety or
security of users of our sites;
• We find that your actions on our web sites violate the YIKKI.HOST terms & Conditions or any of our
usage guidelines for specific products or services;
• If we sell the business or part of the business of YIKKI.HOST group of companies to another
organization or merge with other businesses. In this case, the buyer will only be able to use
your information as set out in this Privacy Policy;
• If we use third party processors to administer and process your personal information for the
purposes notified in the Privacy Policy, e.g. for activities related to the use of our Sites or
services; or
• We may need to share details with third parties (such as auditors or legal advisors) to obtain
advice. Any such processing will be governed by an agreement in the form required by law,
preserving any statutory data protection rights.
Choices for Personal Information
When you sign up for a particular service that requires registration, we ask you to provide
personal information. If we use this information in a manner different than the purpose defined
herein and in the terms of the services offered then we will ask for your consent prior to such
use. Most browsers are initially set up to accept cookies, but you can reset your browser to
refuse all cookies or to indicate when a cookie is being sent. However, some of our features and
services may not function properly if your cookies are disabled. You can decline to submit
information to any of our services, in which case we may not be able to provide those services
to you.
Use of Information
We only use and process personal information for the purposes described in this Privacy Policy.
In addition to the above, such purposes include:
• Communicating with you
• Making the sites or services easier to use by eliminating the need for you to repeatedly enter
the same information
• Providing our services
• Auditing, research and analysis in order to maintain, protect and improve our services
• Ensuring the technical functioning of our network
• Protecting our rights or property and that of our users
• Developing new services
• As described in the respective terms of service of each of our services and in the YIKKI.HOST Legal
Use of information for marketing
In line with any permission you give us, we may send you direct marketing about our own, or
carefully selected third parties’ goods and services and disclose your information to other
organizations that may send direct marketing to you. You can change your marketing
preferences if you are registered with us. In addition, you can unsubscribe from email
communications via unsubscribe links provided in communications sent to you
Link from or to Other Sites
As a means of providing useful resources to our users, YIKKI.HOST provides links to other web sites.
We try to carefully choose web sites that we believe are useful and meet our high standards.
However, because web sites can change so quickly, we do not guarantee the standards of any
website links we provide nor do we imply endorsement. YIKKI.HOST is not responsible for the data
and privacy policies, content or security of other websites that are linked to our site. You should
be aware that when you are on our sites you could be directed to other sites where the
personal information collected is outside of our control. The privacy policy of the new site will
govern the information obtained from you on that site.
Information Sharing
We only share personal information with other companies or individuals in the following
limited circumstances:
• We have your consent
• Sharing the information with our subsidiaries, affiliated companies or other trusted
businesses or persons for the purpose of processing personal information on our behalf. We
require that these parties agree to process such information based on our instructions and in
compliance with this Privacy Policy and any other appropriate confidentiality and security
measures. • As permitted and described in the respective terms of service of each of our
services and in the YIKKI.HOST Legal Agreements.
• We may share with third parties certain pieces of aggregated, non-personal information, such
as the number of users by demographic. Such information does not identify you individually.
• We have a good faith belief that access, use, preservation or disclosure of such information is
reasonably necessary to:
(a) satisfy any applicable law, regulation, legal process or enforceable governmental request;
(b) enforce applicable Terms of Service, including investigation of potential violations; thereof,
(c) detect, prevent, or otherwise address fraud, security or technical issues, or
(d) protect against harm to rights, property or safety, of our users, us or the public as required
or permitted by law.
We take various precautions to keep your personal information secure from unauthorized
access and will store your personal information for so long as it is necessary to provide you our
services or for archive purposes.
No-Spam Policy
We have a strict No-Spam Policy prohibiting the use of any data collected to send spam. We will
not sell any contact information to third parties.
Information Security
We take appropriate security measures to protect against unauthorized access to or
unauthorized alteration, disclosure or destruction of data. These include internal reviews of our
data collection, storage and processing practices and security measures, as well as physical
security measures to guard against unauthorized access to systems where we store personal
data. We restrict access to personal information to our employees, contractors and agents who
need to know that information in order to operate, develop or improve our services. These
individuals are bound by confidentiality obligations and may be subject to discipline, including
termination and criminal prosecution, if they fail to meet these obligations.
Social Media
Social media can place cookies through the YIKKI.HOST website to integrate social media (i.e.
LinkedIn, Twitter, Google+ and Facebook). You agree to place these cookies on your device by
clicking on the social media buttons to activate them. These social media have their own
privacy and cookie policies, which YIKKI.HOST does not control. Please check the social media
websites for more information about their cookies and how to manage them.
Accessing and Updating Personal Information
When you use our services, we make good faith efforts to provide you with access to your
personal information and to correct this data if it is inaccurate.
Notification of Changes
YIKKI.HOST may amend this Privacy Policy from time to time and we will post the latest version of
this and to all our other Sites. If we ever wish to use your personal information in a way that is
incompatible with the information in this Privacy Policy, we will only do so with your consent.
Acceptance of Privacy Policy
Your right to access this website is conditional upon your full acceptance of this Privacy Policy
and by accessing the Sites you signify your consent that we store and process your personal
data in accordance with this Privacy Policy.
If you have any questions, or want more details about how we use your personal information,
you can contact our Abuse Officer at email: abuse@yikki.host
We endeavor to address all of your requests promptly.